Quick Start Guide

Get up and running with NumiSync Wizard in 5 minutes. This guide walks you through the basic workflow of enriching your coin collection.

Platform Note: This guide works for Windows, macOS, and Linux. Keyboard shortcuts are shown for all platforms where they differ.

Prerequisites

Before starting, make sure you have:

Step 1: Launch and Configure

Open NumiSync Wizard

  1. Launch NumiSync Wizard:
    • Windows: Start Menu or Desktop shortcut
    • macOS: Applications folder or Launchpad
    • Linux: Applications menu or run numisync-wizard (if installed via .deb/.rpm)
  2. First launch will create a cache directory automatically

Add Your API Key

  1. Click Settings (gear icon) or press:
    • Windows/Linux: Ctrl+,
    • macOS: Cmd+,
  2. Go to API Settings tab
  3. Paste your Numista API key
  4. Click Save

Don’t have an API key? Get one free at numista.com → Profile → API Access

Step 2: Open Your Collection

  1. Click File → Open Collection or press:
    • Windows/Linux: Ctrl+O
    • macOS: Cmd+O
  2. Navigate to your OpenNumismat .db file
  3. Click Open
  4. Your coins will load in the main window

Tip: NumiSync remembers recent collections. Use File → Recent Collections for quick access.

Step 3: Search for Matches

Select Coins to Enrich

You can enrich coins one at a time or in batches:

  1. Click the Search & Enrich button (or press F2)
  2. NumiSync will search Numista for each selected coin
  3. Progress indicator shows current status

What happens:

Step 4: Review Matches

Understanding Match Results

After searching, each coin shows one of three statuses:

View Field Comparison

  1. Click on a coin with a match
  2. The Field Comparison Panel shows:
    • Left column: Your existing data
    • Right column: Numista catalog data
    • Differences highlighted in color
  3. Review what will change

Step 5: Accept or Refine Matches

Accept All Changes

If the match looks good:

  1. Click Accept Match button (or press Enter)
  2. All Numista data updates your coin immediately
  3. Coin marked as enriched

Cherry-Pick Fields

To update only specific fields:

  1. In the Field Comparison Panel, uncheck fields you don’t want to update
  2. Click Accept Match
  3. Only checked fields will be updated

Choose a Different Issue

Many coins have multiple issues (years, mint marks, types):

  1. Click Choose Issue button
  2. Issue Picker Dialog shows all variants
  3. Select the correct issue for your coin
  4. Field comparison updates with that issue’s data
  5. Click Accept Match

If no match found automatically:

  1. Click Manual Search button or press:
    • Windows/Linux: Ctrl+F
    • macOS: Cmd+F
  2. Modify search parameters (denomination, year, country)
  3. Click Search
  4. Browse results and select the correct entry
  5. Click Accept Match

Step 6: Download Images (Optional)

Automatic Image Download

If Data Settings → Images is enabled:

Manual Image Download

  1. Select an enriched coin
  2. Click Download Images button
  3. Choose which images to download (obverse, reverse, edge)
  4. Click Download

Tip: Use Image Comparison to preview before accepting

Common Workflows

Workflow 1: Enrich a New Collection

  1. Open collection with many unenriched coins
  2. Select all coins (Ctrl+A)
  3. Click Search & Enrich (or press F2)
  4. Review matches one by one
  5. Accept matches as you go
  6. Use manual search for coins with no match

Time savings: 2-3 minutes per coin → 10-15 seconds per coin

Workflow 2: Update Pricing Only

  1. Go to Settings → Data Settings
  2. Uncheck Basic and Issue (leave Pricing checked)
  3. Select coins to update
  4. Click Search & Enrich
  5. Accept matches (only pricing updates)

Pro Tip: Get a Supporter License to use Fast Pricing Mode - updates all matched coins instantly!

Workflow 3: Fix Incorrect Matches

  1. Select a coin with incorrect data
  2. Click Manual Search
  3. Find the correct catalog entry
  4. Accept the match
  5. Old data is overwritten

Tip: Use Field Comparison to verify before accepting

Tips for Best Results

Search Tips

Best Practices:

Avoid:

Data Quality

Best Practices:

Avoid:

Performance

Best Practices:

Avoid:

Keyboard Shortcuts

Windows/Linux:

macOS:

What’s Next?

Explore Premium Features

Get a Supporter License ($10) to unlock:

Advanced Features

Learn More

Need Help?

Common Issues

Q: Why didn’t my coin match?

Q: Why are some fields not updating?

Q: Can I undo an accepted match?

Q: How do I update pricing without changing other fields?

Q: What happens if I search a coin twice?

Get Support

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